Things To Know Before Hiring Virtual Assistants

Hiring a Virtual Assistant (VA) is the smart way of delegating work to an expert outside the business. But do you really need to hire them? This blog is an eye opener on things you should know before recruiting the subject matter experts at a Virtual Assistant provider.

  • Know the pulse of your business

Before explaining the task to the VAs; you should know the nature of the work, how to do it and why do it. Just because the work volume is high, don’t jump into the conclusion that you need to hire a Virtual Assistant.


  • Watch your Budget

The cost of hiring a VA should be within the overall business budget. The rate shouldn’t later cause an issue. Communicate clearly your budget and constraints if any, with the VAs before getting into a contract.


  • Check the Time-Zone

Learn in-depth about the nature of work to understand which VA agency or the provider in which country and time zone can perform that particular task efficiently.  Have a thorough idea about the value of the currency in the country where your Virtual Assistant agency is functioning.


  • Compelling Communication

Building a strong relationship with your VAs is important when it comes to business growth and stability. VAs work remotely and you cannot assess their work on a daily basis. In such a case building trust is a necessity.

Supposedly, you are operating in the US and decided to hire a VA in Japan; make sure you have Japanese language expertise in your business to help communicate with the agents. Language shouldn’t be a barrier in getting done your work in an efficient manner.

  • Finding Assistants

It is truly difficult to find the right Virtual Assistant for completing your business task more effectively. You can make use of the internet and find the most viable options. If the service providers are having a website, check on their services and portfolio.

However, There is no good or a bad Virtual Assistant. It depends on how you communicate your need with them.


  • Assign Small Projects

Create the blueprint of the perfect flow of work to the VAs. Make sure small assignments of less serious nature and repetitive tasks are on the top of the workflow. Once you build a good rapport with the VAs, you can assign other works.


  • Design Training Material

Create an explanatory training material to share with your VAs as a reference. The material should contain all the details to help the assistant.  Objectives, time-limit, budget, contact details should all be mentioned clearly.


  • Technical Knowledge

Make sure you find VA providers that have got in-depth knowledge on technology and proficiency in tools that would help finish a project competently. For example, if you are outsourcing a graphic designing work; make sure you assign it to someone who understands the trends.


  • Learn Patience

Understand that it is a team effort to anchor the business growth. Hold on to the greatest virtue of all; Patience before hiring a Virtual Assistant. It would take some time for them to understand the domain you are in.


  • Success Probability

The work completed by an outsource team may not always be satisfactory. Keep this in mind to avoid unnecessary expectation from a VA. There is a high chance of them making repeated mistakes on a project, as they are not always under your supervision.


The above listed are the 10 things to consider before hiring a Virtual Assistant. However, there would be other factors influencing your decision, all depends on your company’s specific requirement.